Emergency Infrastructure Works Permit Applications

1. In advance of your formal submission, TRCA recommends you request a pre-application consultation meeting with TRCA staff to confirm our requirements.
2. All emergency infrastructure works permit applications must be submitted to TRCA through the TRCA Application Portal. As part of this process, applicants will be asked to confirm proponent and consultant contact details.
3. If you have not yet created an account, you can learn more about the portal and follow the instructions provided HERE.
4. Once you have created your account, follow the instructions to APPLY ONLINE.
5. If your application is currently under review by TRCA staff, it is already available online. Once you have created your account (above), log in to the portal. You will be able to view the status of your application on your personal dashboard. Note: If you cannot see your application, reach out to your planner and they can assist.
6. Required documents must be uploaded at the time of application and TRCA’s Approved Document Names and File Conventions for all TRCA Online Application submissions must be followed.
7. Administrative review fee: Once your application is received, your TRCA planner will review its complexity, determine the fee, and send you an invoice.

Applications are based on type.
To apply, click on the appropriate button:

Application Type	Includes	TRCA Online Application Link
Emergency Infrastructure Projects	The applicant has classified the project as an emergency, whereby the infrastructure has failed, is in imminent danger of failing, or is critical (sound but exposed and may fail).	APPLY NOW

1. Include the following with your application:
1. Covering letter:
1. For Emergency Infrastructure Works designated as Failure or Critical, the cover letter should include a description of the proposed works, as well as a description of the general design and construction timing for the permanent solution (if available).
2. For Emergency Infrastructure Works designated as Urgent, the cover letter should include a description of the proposed works, as well as a description of the general design and construction timing for the permanent solution if different than the solution proposed for the Emergency Infrastructure Works Permit.
2. Context map (Required)
3. Agent Authorization form, submitted by the owner/proponent to allow agents and consultants to act on the client’s behalf (If applicable)
4. Landowner Authorization form, submitted by the proponent/authorized agent confirming land ownership details (Required)
5. Plans/drawings and technical reports:
For Emergency Infrastructure Works Designated as Failure or Critical
1. Air photo or sketch depicting:
1. Existing and proposed structures or alterations to structures
2. Proposed scope of work
3. Construction details, including site access, staging and storage areas
4. Description of erosion and sediment controls and site stabilization
5. Detailed site stabilization and restoration plans will be required at a later stage
6. A letter of commitment to submit as-built detailed design drawings, stamped and signed by a professional engineer, may be required
For Emergency Infrastructure Works Designated as Urgent
1. Design drawings depicting:
1. Existing and proposed structures or alterations to structures
2. Site features, including flood plains, wetlands, watercourses, top of bank and toe of slope, etc. and proposed areas (or details) of disturbance. Note that the project design and implementation must minimize impacts to natural hazards
2. Construction details, including:
1. Site access, staging, and storage areas
2. Construction phasing and sequencing plan
3. Erosion and sediment controls designed in accordance with the:
1. Erosion and Sediment Control Guidelines for Urban Construction
2. Erosion and Sediment Control Submission Requirements Checklist
3. Standard Notes for Environmental Assessment/Infrastructure Permit Applications
4. Site stabilization plan
5. Site restoration plan, detailing restoration/site stabilization
6. Permission to Enter TRCA-Owned Lands applications, if applicable, should be submitted through the TRCA Application Portal, including a TRCA archaeological review application.
2. Prior to submitting your TRCA Emergency Infrastructure Works Permit application, we recommend you make an infrastructure inquiry and request a pre-application consultation meeting with TRCA staff to review requirements and ensure submission materials are scoped to the TRCA areas of interest. If you have already conducted this review and meeting, please include the TRCA File Reference Numbers, together with all identified plans or studies following the Resources for Applicants: Policies, Guidelines and Checklists.
3. TRCA has select digital data available through its Open Data Portal that can be used to supplement the existing conditions analysis in the development of the permit application.
4. Upon request, TRCA can provide additional data for areas of interest not available on the web. Please email your request to infrastructureplanningpermits@trca.ca. TRCA may charge an administration fee for the compilation of this additional data.
5. If you need extra time to prepare information, you can save your application as draft at any time in the process. When you are ready to complete the application, re-open your draft application and complete the final steps.
6. The required TRCA administrative review fee will be confirmed by your planner once the application is submitted and an invoice will be sent.
7. Resubmission requirements: If TRCA advises that additional information is required, materials must be submitted online:
1. The Applicant (or Lead Contact) should be responsible for managing the application.
2. All resubmission materials must be uploaded at the same time.
3. Once a submission is made, the system will change the application status to “awaiting review” and no additional information can be uploaded.
4. Additional instructions are provided HERE.
8. Additional information is available at: TRCA Application Portal: Frequently Asked Questions.

1. Once the application is submitted, a TRCA planner will be assigned to your project.
2. Your planner will:
1. Guide you through the review process.
2. Be responsible for all communications with applicants and consultants, including the coordination of meetings and site visits, and obtaining information from TRCA technical staff.
3. Ensure that legislation, regulation, and policy obligations are implemented.
4. Ensure technical review comments are cohesive and integrated.
3. You should expect confirmation from your planner within two (2) business days of application receipt.

1. The TRCA planner will review the complexity of the application, determine the administrative review fee, and send an invoice.
2. The TRCA planner will circulate the application to TRCA technical staff for review.
3. The TRCA planner will work directly with the applicant to clarify submitted information and comments.
4. The TRCA planner will identify if a meeting or site visit is required to clarify comments or responses:
1. An agenda is required for these meetings.
2. Meetings are generally held between the proponent or consultant and the TRCA planner only:
• At their discretion, the TRCA planner may also invite TRCA technical review staff to the meeting. The agenda is used by the planner to inform this decision.
• The TRCA planner will then advise the applicant if they should also bring their technical team to the meeting.
3. Meetings are generally 30 minutes in length but may be extended depending on the scope of the agenda.
4. Meetings generally occur between 2 and 15 business days of receipt of request, depending on the scope of the agenda.
5. All meetings are generally conducted in a virtual environment.
5. The TRCA planner will ensure timelines are met in accordance with prescribed standards, including those provided by the province as well as negotiated service level agreements with identified partners. Application review status is tracked in real time in the TRCA Application Portal.

1. Application Status is visible to the registered contacts for a particular application. It can be found on the application dashboard, located on the menu bar of your homepage.
2. On the dashboard, applicants will be able to see the name of the planner working on your file (“Assigned to”), all documents submitted for review, file status, fee balance and payment link, the project description, and a Client Access tab.
3. All TRCA communications will be available in the Client Access tab. The client will be notified via email when there is new information available for download.
4. For proponent-led meetings, depending on the scope of the agenda, it is generally only the TRCA planner who will attend.

TRCA planning staff have delegated responsibilities to approve most permit applications once they have confirmed that the tests under the Conservation Authorities Act and associated regulations are met.

• Government of Ontario: Permits under the Conservation Authorities Act
• Learn More About:
• Planning and Permits
• Infrastructure Planning and Permits
• The Role of a TRCA Planner
• Permission to Enter TRCA-Owned Land and Request for TRCA archaeological review
• Resources for Applicants: Policies, Guidelines and Checklists
• TRCA Administrative Review Fees
• Regulation, Permits and Planning Act Review: Frequently Asked Questions
• TRCA Application Portal: Frequently Asked Questions