Permission to Enter TRCA-Owned Land Applications

Share: Share on Facebook Share on Twitter

TRCA’s Role in
Permission to Enter TRCA-Owned Land Applications

Toronto and Region Conservation Authority (TRCA) is one of the largest landowners in the Greater Toronto Area. We manage our own lands or have management agreements with specified partners as shown on TRCA’s Open Data Portal.

Prior to accessing TRCA-owned lands for project investigations, a Permission to Enter TRCA-Owned Land Application must be submitted and approved.

Application types include:

Permission to Enter TRCA-Owned Lands – Drone Access

Permission to Enter TRCA-Owned Lands – Intrusive Works, including studies and activities which require soil disturbance (note that a TRCA archaeological review is also required).

Permission to Enter TRCA-Owned Lands – Non-intrusive Works, including studies and activities which do not require soil disturbance.

TRCA’s review is guided by TRCA policies, guidelines and checklists.

All Permission to Enter TRCA-Owned Land Applications are to be submitted by the applicant through the TRCA Application Portal.

How to Submit to TRCA:
Permission to Enter TRCA-Owned Land Applications

Instructions

These instructions are intended to complement
TRCA’s Role in Permission to Enter TRCA-Owned Land Applications.

Submit to TRCA
  1. All applications for Permission to Enter TRCA-Owned Lands (PTE) must be submitted through the TRCA Application Portal. As part of this process, applicants will be asked to confirm proponent and consultant contact details.
  2. If you have not yet created an account, you can learn more about the portal and follow the instructions provided HERE.
  3. Once you have created your account, follow the instructions to APPLY ONLINE.
  4. If your application is related to an application under review by TRCA Planning & Permits (e.g., Planning Act, environmental assessment legislation, permit, or TRCA Project Compliance Review), your property agent will advise if a PTE is required for your project.
  5. Required documents must be uploaded at the time of application and TRCA’s Approved Document Names and File Conventions for all TRCA Online Application submissions must be followed.
  6. Administrative review fee: Once your application is received, your planner will review its complexity, determine the fee, and send you an invoice.

To make your application, select APPLY NOW:

Application Type Includes TRCA Online Application Link

Permission to Enter TRCA-Owned Lands

Permission to Enter TRCA-Owned Land Applications

TRCA has three PTE applications:

  • Permission for Drone Access
  • Permission to undertake Intrusive Works, including studies and activities which require soil disturbance (note that a TRCA archaeological review application will also be required)
  • Permission to undertake Non-intrusive Works, including studies and activities which do not require soil disturbance

APPLY NOW

Note: If the incorrect category is selected then the project will be reclassified by your TRCA planner.
Submission Requirements

All submissions should be in digital format only and include the following:

Drone Access
  1. Context map (Required)
  2. Certificate of insurance (Required)
  3. WSIB Certificate of Clearance (Required)
  4. Access point and flight path map (Required)
  5. Navigation Canada (Nav Can) Drone Operation Authorization Request Form (Required)
  6. Transport Canada Pilot Licence (Required)
  7. Unmanned Aerial Vehicle (UAV) Certificate (Required)
  8. Relevant third-party approval (If applicable)
  9. Details related to projects currently under review at TRCA (If applicable)
  10. Temporary licensing fee: The application may be subject to a temporary license fee for the use of TRCA lands. If a temporary License fee applies to your file, a property agent will contact the applicant directly to discuss.
  11. TRCA Property staff will advise if any additional information is required.
Intrusive
  1. Context map (Required)
  2. Certificate of insurance (Required)
  3. WSIB Certificate of Clearance (Required)
  4. Covering letter, which outlines the proposal, provides contact names, related projects currently under review at TRCA, and lists the plans, drawings and reports submitted for review.
  5. Plans/drawings and technical Reports for review as appropriate. Note that if a separate application to TRCA under a different review stream, such a permit application, the documents submitted as part of the PTE application should match.
  6. Temporary licensing fee: The application may be subject to a temporary license fee for the use of TRCA lands. If a temporary License fee applies to your file, a property agent will contact the applicant directly to discuss.
  7. TRCA Property staff will advise if any additional information is required.
Non-intrusive
  1. Context map (Required)
  2. Certificate of insurance (Required)
  3. WSIB Certificate of Clearance
  4. Research protocol
  5. Covering letter, which outlines the proposal, provides contact names, related projects currently under review at TRCA, and lists the plans, drawings and reports submitted for review.
  6. Plans/drawings and technical Reports for review as appropriate. Note that if a separate application to TRCA under a different review stream, such a permit application, the documents submitted as part of the PTE application should match.
  7. Temporary licensing fee: The application may be subject to a temporary license fee for the use of TRCA lands. If a temporary License fee applies to your file, a property agent will contact the applicant directly to discuss.
  8. TRCA Property staff will advise if any additional information is required.
Receipt by TRCA
  1. Once the application is submitted, a TRCA property agent will be assigned to your project.
  2. The property agent will:
    1. Guide you through the review process, including providing information on the TRCA approval processes requirements for certificates of insurance, and confirm TRCA archaeological review and fees requirements.
    2. Confirm project details with the TRCA planner, as related to requirements of your Planning Act, environmental assessment, permit, or TRCA Project Compliance Review (TPCR) applications.
    3. Work with you to manage your request and grant appropriate approvals based on approved needs (as determined through planning and permitting processes, above).
  3. You should expect confirmation from your property agent within two (2) business days of application receipt.

Please note: For projects exempt from the TRCA permitting processes, a TRCA Project Compliance Review (TPCR) will be required in advance of the Permission to Enter (PTE) being granted.

TRCA Application Review
  1. The TRCA property agent will review the complexity of the application and, if applicable, determine the administrative review fee and send an invoice.
  2. The TRCA property agent will work directly with the applicant to clarify submitted information and comments.
  3. The TRCA property agent will identify if a meeting or site visit is required to clarify comments or responses:
    1. An agenda is required for these meetings.
    2. Meetings are generally held between the proponent or consultant and the TRCA property agent only:
      • At their discretion, the TRCA property agent may also invite TRCA technical review staff to the meeting. The agenda is used by the property agent to inform this decision.
      • The TRCA property agent will then advise the applicant if they should also bring their technical team to the meeting.
    3. Meetings are generally 30 minutes in length but may be extended depending on the scope of the agenda.
    4. Meetings generally occur between 2 and 15 business days of receipt of request, depending on the scope of the agenda.
    5. All meetings are generally conducted in a virtual environment.
  4. The TRCA property agent will ensure timelines are met in accordance with prescribed standards. Application review status is tracked in real time in the TRCA Application Portal.
Application Status and TRCA Communications
  1. Application status is visible on the TRCA Application Portal to the registered contacts for a particular application. It can be found on the application dashboard, located on the menu bar of your homepage.
  2. On the dashboard, applicants will be able to see the name of the planner working on your file (“Assigned to”), all documents submitted for review, file status, fee balance and payment link, the project description, and a Client Access tab.
  3. All TRCA communications will be available in the Client Access tab. The client will be notified via email when there is new information available for download.
Approval Process

Once TRCA staff have completed their review for each of the Permission to Enter Application appropriate notices will be given to the client, as well as the TRCA planner and archaeologist, if appropriate.

Need More Information Before You Apply?

Click on the links below for additional information:

For All Applicants

For additional information, see Quick Links for Homeowners, Landowners and Developers or Quick Links for Infrastructure Proponents and Consultants.

If you have any questions about Permission to Enter TRCA-Owned Lands applications, please email permissiontoenter@trca.ca.

Please note that it is the responsibility of the owner/proponent to undertake due diligence to determine all required planning and permitting approvals.

RETURN TO HOME