Permit Extension Requests

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All permits are issued for a standard two (2) years.

Under the Conservation Authorities Act and Ontario Regulation 41/24, the maximum period of validity of a permit, including any extension, is 60 months or five (5) years. If a permit is issued for less than the maximum period of validity, the holder of a permit may, at least 60 days before the expiry of the permit, apply for an extension of the permit.

These requests are subject to administrative review fees, and extensions beyond five years require a new permit.

How to Submit to TRCA:
Permit Extension Requests

Instructions

These instructions are intended to complement
TRCA’s Role in Permit Applications.

Submit to TRCA
  1. Contact your TRCA planner via email to make your request. Ensure you have the TRCA file reference number available.
  2. Your planner will change the status of your file to “Under Review”. This must be done in advance of submitting the required documents.
  3. All requests to extend a permit must be submitted through the TRCA Application Portal. As part of this process, applicants will be asked to confirm contact details.
  4. If you have not yet created an account, you can learn more about the portal and follow the instructions provided HERE.
  5. Required documents must be uploaded at the time of application and TRCA’s Approved Document Names and File Conventions for all TRCA Online Application submissions must be followed.
Submission Requirements
  1. Include the following with your extension request:
    1. Completed Permit Extension Form.
  2. Upon receipt, your planner will send you an invoice with the required administrative review fee.
  3. Resubmission requirements: If TRCA advises that additional information is required, materials must be submitted online:
    1. The Applicant (or Lead Contact) should be responsible for managing the application.
    2. All resubmission materials must be uploaded at the same time.
    3. Once a submission is made, the system will change the application status to “awaiting review” and no additional information can be uploaded.
    4. Additional instructions are provided HERE.
  4. Additional information is available at: TRCA Application Portal: Frequently Asked Questions.
TRCA Review and Approval
  1. Once your submission is received, your planner will re-open your online permit file and upload the submitted form.
  2. On the request form you will be asked to confirm:
    1. That the proposed works are unchanged and the plans/documents detailing the project are identical to those stamped approved by TRCA as part of the original TRCA permit.
    2. That land ownership has not changed from the original permit application.
    3. The period of time being requested. For additional information, please see above.
  3. Administrative review fees are required. Your planner will confirm the fee in accordance with TRCA’s approved administrative fee schedule and send you an invoice.
  4. Once TRCA staff have completed their review, the extension request will be approved and an updated permit will be issued. Your planner will advise that it is available for download through the TRCA Application Portal.
Application Status and TRCA Communications
  1. Application status is visible on the TRCA Application Portal to the registered contacts for a particular application. It can be found on the application dashboard, located on the menu bar of your homepage.
  2. On the dashboard, applicants will be able to see the name of the planner working on your file (“Assigned to”), all documents submitted for review, file status, fee balance and payment link, the project description, and a Client Access tab.
  3. All TRCA communications will be available in the Client Access tab. The client will be notified via email when there is new information available for download.

If you have any questions about the Development Planning and Permitting review services, please email developmentplanningpermits@trca.ca. If you have any questions about the Infrastructure Planning and Permitting review services, please email infrastructureplanningpermits@trca.ca.

Please note that it is the responsibility of the owner/proponent to undertake due diligence to determine all required planning and permitting approvals.

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