Pre-Application Consultation (PAC) Meeting

1. All pre-application consultation meeting requests must be submitted through the TRCA Application Portal. As part of this process, applicants will be asked to confirm contact details.
2. If you have not yet created an account, you can learn more about the portal and follow the instructions provided HERE.
3. Once you have created your account, follow the instructions to APPLY ONLINE.
4. If your application is currently under review by TRCA staff, it is already available online. Once you have created your account (above), log in to the portal. You will be able to view the status of your application on your personal dashboard. Note: If you cannot see your application, reach out to your planner and they can assist.
5. Required documents must be uploaded at the time of application and TRCA’s Approved Document Names and File Conventions for all TRCA Online Application submissions must be followed.

1. Include the following with your application:
1. Meeting agenda (Required)
2. Context plan (Required)
3. TRCA Reference number for the completed infrastructure inquiry (If applicable)
2. If you need extra time to prepare information, you can save your application as draft at any time in the process. When you are ready to complete the application, re-open your draft application and complete the final steps.
3. There is no TRCA administrative review fee for this service.
4. Additional information is available at: TRCA Application Portal: Frequently Asked Questions

SUBMIT YOUR REQUEST NOW

Please allow up to two (2) business days of application receipt for a planner to be assigned to your application. For updates regarding the status of your application, including the assigned planner, kindly refer to your application dashboard through the TRCA Application Portal.

Disclaimer: TRCA will NOT review technical information prior to or at these meetings. Detailed advice will be provided as part of a subsequent concept review or formal Planning Act, environmental assessment, permit, or TRCA Project Compliance Review (TPCR) application.

1. An agenda is required for these meetings.
2. Meetings are generally held between the proponent or consultant and the TRCA planner only:
• At their discretion, the TRCA planner may also invite TRCA technical review staff to the meeting. The agenda is used by the planner to inform this decision.
• The TRCA planner will then advise the applicant if they should also bring their technical team to the meeting.
3. Meetings are generally 30 minutes in length but may be extended depending on the scope of the agenda.
4. Meetings generally occur between 2 and 15 business days of receipt of request, depending on the scope of the agenda.
5. All meetings are generally conducted in a virtual environment.

Following the pre-application consultation meeting, the applicant will be advised:

1. To submit a concept review application so that TRCA can provide detailed information on plans and drawings in advance of formal submission; or
2. On requirements for a complete application submission related to the formal submission of a Planning Act (provided to the municipality to coordinate with the applicant), environmental assessment, permit, or TRCA Project Compliance Review (TPCR) application.

1. Application Status is visible on the TRCA Application Portal to the registered contacts for a particular application. It can be found on the application dashboard, located on the menu bar of your homepage.
2. On the dashboard, applicants will be able to see the name of the planner working on your file (“Assigned to”), all documents submitted for review, file status, fee balance and payment link, the project description, and a Client Access tab.
3. All TRCA communications will be available in the Client Access tab. The client will be notified via email when there is new information available for download.